BACKGROUND:
This Policy applies as between you, the
User of this Web Site and Gentworks Limited the owner and provider of this Web
Site. This Policy applies to our use of
any and all Data collected by us in relation to your use of the Web Site and
any Services or Systems therein.
1.
Definitions and Interpretation
In this Policy the following terms shall have
the following meanings:
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?Account?
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means collectively the personal information,
Payment Information and credentials used by Users to access Material and / or
any communications System on the Web Site;
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?Content?
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means any text, graphics, images, audio, video,
software, data compilations and any other form of information capable of
being stored in a computer that appears on or forms part of this Web Site;
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?Cookie?
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means a small text file placed on your computer
by Gentworks Limited when you visit certain parts of this Web Site. This allows us to identify recurring
visitors and to analyse their browsing habits within the Web Site. Where e-commerce facilities are provided,
Cookies may be used to store your shopping basket, cart etc. Further details are contained in Clause 10
and Schedule 1 of this Policy;
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?Data?
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means collectively all information that you
submit to the Web Site. This includes,
but is not limited to, Account details and information submitted using any of
our Services or Systems;
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?Gentworks?
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means Gentworks Limited. Trading address : The Barn, Emmington,
Oxon. OX39 4AA. Registered address : 3
Acorn Business Centre,
Northarbour
Road; Cosham,
Portsmouth. PO6 3TH
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?Service?
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means collectively any online facilities, tools,
services or information that Gentworks Limited makes available through the
Web Site either now or in the future;
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?System?
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means any online communications infrastructure
that Gentworks Limited makes available through the Web Site either now or in
the future. This includes, but is not
limited to, web-based email, message boards, live chat facilities and email
links;
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?User?
/ ?Users?
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means any third party that accesses the Web Site
and is not employed by Gentworks Limited and acting in the course of their
employment; and
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?Web
Site?
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means the website that you are currently using (www.gentworks.co.uk)
and any sub-domains of this site unless expressly excluded by their own terms
and conditions.
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2.
Data Collected
Without limitation, any of the following Data
may be collected:
2.1
name;
2.2
date of birth;
2.3
gender;
2.4
job title;
2.5
profession;
2.6
contact information such as
email addresses and telephone numbers;
2.7
demographic information such as
post code, preferences and interests;
2.8
financial information such as
credit / debit card numbers;
2.9
IP address (automatically
collected);
2.10
web browser type and version
(automatically collected);
2.11
operating system (automatically
collected);
2.12
a list of URLS starting with a
referring site, your activity on this Web Site, and the site you exit to
(automatically collected); and
2.13
Cookie information (see clause 10
below).
3.
Our Use of Data
3.1
Any personal Data you submit
will be retained by Gentworks for as long as you use the Services and Systems
provided on the Web Site. Data that you
may submit through any communications System that we may provide may be
retained for a longer period of up to six months.
3.2
Unless we are obliged or
permitted by law to do so, and subject to Clause 4, your Data will not be
disclosed to third parties.
3.3
All personal Data is stored securely in
accordance with the principles of the Data Protection Act 1998. Fore more details on security, see clause 9
below.
3.4
Any or all of the above Data
may be required by us from time to time in order to provide you with the best
possible service and experience when using our Web Site. Specifically, Data may be used by us for the
following reasons:
3.4.1
internal record keeping;
3.4.2
improvement of our products /
services;
3.4.3
transmission by email of
promotional materials that may be of interest to you;
3.4.4
contact for market research
purposes which may be done using email, telephone, fax or mail. Such information may be used to customise or
update the Web Site.
4.
Third Party Web Sites and
Services
Gentworks may, from time to time, employ the
services of other parties for dealing with matters that may include, but are
not limited to, payment handling, delivery of purchased items, search engine
facilities, advertising and marketing.
The providers of such services do have access to certain personal Data
provided by Users of this Web Site. Any Data
used by such parties is used only to the extent required by them to perform the
services that Gentworks requests. Any
use for other purposes is strictly prohibited.
Furthermore, any Data that is processed by third parties must be
processed within the terms of this Policy and in accordance with the Data
Protection Act 1998.
5.
Changes of Business Ownership
and Control
Gentworks may, from time to time, expand or
reduce its business and this may involve the sale of certain divisions or the
transfer of control of certain divisions to other parties. Data provided by Users will, where it is
relevant to any division so transferred, be transferred along with that
division and the new owner or newly controlling party will, under the terms of
this Policy, be permitted to use the Data for the purposes for which it was
supplied by you.
6.
Controlling Access to your Data
6.1
Wherever you are required to
submit Data, you will be given options to restrict our use of that Data. This may include the following:
6.1.1
use of Data for direct
marketing purposes; and
6.1.2
sharing Data with third parties.
7.
Your Right to Withhold
Information
7.1
You may access certain areas of
the Web Site without providing any Data at all.
However, to use all Services and Systems available on the Web Site you
may be required to submit Account information or other Data.
7.2
You may restrict your internet
browser?s use of Cookies. For more information
see clause 10.4 below.
8.
Accessing your own Data
8.1
You may access your Account at
any time to view or amend the Data. You
may need to modify or update your Data if your circumstances change. Additional Data as to your marketing
preferences may also be stored and you may change this at any time.
8.2
You have the right to ask for a
copy of your personal Data on payment of a small fee.
9.
Security
Data security is of great importance to Gentworks
and to protect your Data we have put in place suitable physical, electronic and
managerial procedures to safeguard and secure Data collected online.
10.
Cookies
10.1
Gentworks may set and access Cookies
on your computer. A Cookie is a small
file that resides on your computer?s hard drive and often contains an anonymous
unique identifier and is accessible only by the web site that placed it there,
not any other sites.
10.2
You may delete Cookies, however
you may loose any information that enables you to access the Web Site more
quickly.
10.3
You can choose to enable or
disable Cookies in your web browser. By
default, your browser will accept Cookies, however this can be altered. For further details please consult the help
menu in your browser. Disabling Cookies
may prevent you from using the full range of Services available on the Web
Site.
11.
Changes to this Policy
Gentworks reserves the right to change this
Privacy Policy as we may deem necessary from time to time or as may be required
by law. Any changes will be immediately
posted on the Web Site and you are deemed to have accepted the terms of the
Policy on your first use of the Web Site following the alterations.
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